SAP Concur
The University of Alabama has adopted SAP Concur as our travel and expense management system. Concur will be our primary system for making travel reservations, reconciling non-travel P-Card transactions, submitting travel expense reports, processing payments for non-UA individuals, and payment of vendor invoices.
Customer Service
Please do not hesitate to contact us with questions pertaining to the Concur Travel and Expense System.
- Call 205-348-7377
- Email Concur@ua.edu
How do I Request Access to Concur?
The purpose of the Concur-P-Card User Access Request Form is to request (1) access to Concur, (2) a UA P-Card, and/or (3) a Concur Supervisor update. The form can be completed by a UA employee or by an employee’s delegate.
Once completed and submitted, the form will be routed to an org approver, who will review and approve all requests for access, P-Cards, and supervisor updates submitted through the form.
References
It is the responsibility of the cardholder to ensure that all transactions are reconciled, submitted, approved by all approvers (Supervisor and Budgetary approvers and Contract and Grant or Financial Accounting, if needed) and received in the queue of Procurement Services by 5 pm on the 25th of the month following the cycle end date. Sometimes, this date falls on a weekend holiday or needs to be extended or moved up. Below, you will find the due date for P-Card transactions for each cycle.
Upcoming Training Sessions
P-Card Policies & Procedures
Jun 13
Time09:00 a.m. – 10:00 p.m.
Location Virtual
Email Procurement Training to register.
P-Card Policies & Procedures
Jun 26
Time09:00 a.m. – 10:00 a.m.
Location Virtual
Email Procurement Training to register.
Procurement Services publishes a monthly newsletter to inform our campus partners about policy reminders and updates, Procurement systems, procedures reminders and updates, and events.
Procurement Services encompasses Accounts Payable, Contract Management, Construction Contracts & Compliance, Purchasing, and Procurement Training.
Latest News
- Steps for the Monthly P-Card Reconciliation ProcessThe reconciliation process ensures compliance with University policies and maintains proper financial records for the departmental budgets. Accounts Payable | accountspayable.ua.edu
- Payments to Students for Expenses Incurred for the Benefit of the UniversityTravel expenses incurred by students who are traveling on behalf of the University may be reimbursable through Concur Invoice. The definition of “student” depends on their classification by Human Resources. For this reason, meal expenses should not be placed on a University p-card. If you have any questions concerning student travel expenses, please email Accounts… Read more: Payments to Students for Expenses Incurred for the Benefit of the University
- P-Card Personal Purchases: Not AllowedPersonal purchases are not allowed on the P-Card. These items can include, but are not limited to, in-ear headphones, heaters/fans/air purifiers, and decorations/furniture for personal offices. Please see the Unallowable/Prohibited Expenses | Accounts Payable webpage for additional information. If you have any questions, please email P-Card Services at pcard@ua.edu.