SAP Concur
The University of Alabama has adopted SAP Concur as our travel and expense management system. Concur will be our primary system for making travel reservations, reconciling non-travel P-Card transactions, submitting travel expense reports, processing payments for non-UA individuals, and payment of vendor invoices.
Customer Service
Please do not hesitate to contact us with questions pertaining to the Concur Travel and Expense System.
- Call 205-348-7377
- Email Concur@ua.edu
How do I Request Access to Concur?
The purpose of the Concur-P-Card User Access Request Form is to request (1) access to Concur, (2) a UA P-Card, and/or (3) a Concur Supervisor update. The form can be completed by a UA employee or by an employee’s delegate.
Once completed and submitted, the form will be routed to an org approver, who will review and approve all requests for access, P-Cards, and supervisor updates submitted through the form.
References
It is the responsibility of the cardholder to ensure that all transactions are reconciled, submitted, approved by all approvers (Supervisor and Budgetary approvers and Contract and Grant or Financial Accounting, if needed) and received in the queue of Procurement Services by 5 pm on the 25th of the month following the cycle end date. Sometimes, this date falls on a weekend holiday or needs to be extended or moved up. Below, you will find the due date for P-Card transactions for each cycle.
Upcoming Training Sessions
P-Card Policies & Procedures
Oct 09
Time09:00 a.m. – 10:00 p.m.
Location Virtual
Email Procurement Training to register.
P-Card Policies & Procedures
Oct 22
Time11:00 a.m. – 12:00 p.m.
Location Virtual
Email Procurement Training to register.
Procurement Services publishes a monthly newsletter to inform our campus partners about policy reminders and updates, Procurement systems, procedures reminders and updates, and events.
Procurement Services encompasses Accounts Payable, Contract Management, Construction Contracts & Compliance, Purchasing, and Procurement Training.
Latest News
- SubscriptionsSubscriptions (Journals, Periodicals, and Books Renewals) are authorized/allowable expenses on the P-Card as long as the subscription benefits the University. Subscription Contracts must be reviewed by Contract Management. By using your P-Card to pay for subscription services, you will not need to pay out of pocket and seek reimbursement.
- Submitting Concur InvoicesPlease make sure that you’re verifying the vendor’s remittance address in Concur when you submit invoices. The remittance address on the invoice must match the address selected in Concur. If the correct remittance address isn’t selected, this will cause a delay in the invoice being processed.
- Monthly P-Card Reconciliation Process StepsThe reconciliation process ensures compliance with University policies and maintains proper financial records for the departmental budgets. Accounts Payable | accountspayable.ua.edu