Just a reminder as the new Fall semester begins, the University has established a new process to enable departments to purchase items from Sam’s Club. Departments will NO LONGER be required to pick up a Sam’s Club UA Membership Card from the Procurement Services Building. Departments may now purchase their own Sam’s Club Membership for departmental use…
When making purchases at Hobby Lobby, a copy of the Hobby Lobby Tax Exemption Card and Certificate will need to be taken into the store for each purchase. The Hobby Lobby Tax-Exempt ID, which is located at the bottom of the card, can also be provided at checkout. For additional information, please see the UA…
When traveling on UA business, travelers often incur several expenses prior to the trip such as airfare reservations, conference registration, and hotel deposits. These expenses should be reconciled and submitted according to the p-card deadlines even if this occurs prior to the trip. When doing so, the traveler should use either the transaction date or…
As a result of a change in the statute, effective August 1, UA will be making changes to the in-state travel policy. UA employees traveling within the State of Alabama will be reimbursed GSA per diem to cover their meals and incidental expenses. The GSA per diem will replace the in-state per diem UA currently…
Purchases made within, or shipped to, the state of Alabama are exempt from state sales tax if they are charged to state funds (Chart A). Several merchants around Tuscaloosa have specific requirements for allowing purchases to be made without sales tax. Please visit the Tax Office’s website for specific instructions on making purchases with the following vendors:…
As a reminder, if a department wishes to pay an amount towards relocation costs for a new hire, this will be paid as a taxable moving allowance. There are two options for the timing of moving allowance payments: Prior to Employment Start Date: If the moving allowance is paid in advance of the employment start date,…
When booking travel, please remember that only domestic airfare is required to be booked through Concur or Christopherson Business Travel (CBT). All Concur bookings must be charged to a UA P-Card. International airfare bookings may be booked externally if necessary. When booked externally, the UA P-Card continues to be the required method of payment. Lodging…
Access Online user profiles have now been set up for UA purchasing card holders. Access Online will allow cardholders to view posted transactions, single purchase and monthly limits, balances, available credit, and other account details. If you would like to use this resource, please view the registration instructions and then log into Access Online for the first time and finish…
Did you know a UA issued check could be unusable if mailing internationally? Accounts Payable recommends wiring funds when paying international vendors. Please consider the following prior to selecting International Mail when processing your invoice in Concur. Checks can take months to arrive at an international address. Vendors often experience issues when cashing checks drawn…
For users booking lodging for local hotels such as Hotel Capstone and Hampton Inn Tuscaloosa, please know that you can book these directly with the hotel. These do not have to be booked through the Concur Booking Tool. Many local hotels prefer that we continue booking directly with them so that they can obtain additional…
