Travel Policy Reminders

• April 2nd, 2023
• by Heather Hubbard
• in Uncategorized

When booking travel, please remember that only domestic airfare is required to be booked through Concur or Christopherson Business Travel (CBT).  All Concur bookings must be charged to a UA P-Card.  International airfare bookings may be booked externally if necessary.  When booked externally, the UA P-Card continues to be the required method of payment.  Lodging and rental car reservations must be booked through Concur when possible.  When booked externally, the UA P-Card continues to be the required method of payment.

Domestic airfare bookings have been mandated through Concur and CBT for various reasons including the below benefits. 

• Visibility and availability of unused flight credits. 
• Support of UA’s travel agent 24/7. 
• Duty of Care information captured. 
• When booking through Concur, the traveler knows the airfare selected is within UA policies.
• Booking through Concur will lead to an easier reconciliation process as e-receipt, itinerary and card transaction (if using traveler p-card) information will be in the traveler’s profile. 

P-Card Online Banking Software Access – Now Available!

• February 3rd, 2023
• by Heather Hubbard
• in Uncategorized

Access Online user profiles have now been set up for UA purchasing card holders. Access Online will allow cardholders to view posted transactions, single purchase and monthly limits, balances, available credit, and other account details. If you would like to use this resource, please view the registration instructions and then log into Access Online for the first time and finish setting up your profile. In the future this link will be added to the employee tab of MyBama.
 
Please note: Accountholders with a ghost account (no physical plastic) will not have access to their accounts in Access Online.
 
If you have any questions, please feel free to reach out to Pcard@ua.edu. 

International Checks

• February 3rd, 2023
• by Heather Hubbard
• in Uncategorized

Did you know a UA issued check could be unusable if mailing internationally? Accounts Payable recommends wiring funds when paying international vendors. Please consider the following prior to selecting International Mail when processing your invoice in Concur. Checks can take months to arrive at an international address. Vendors often experience issues when cashing checks drawn on a US bank. Overall, wires are more efficient and allow for vendors to receive payments faster.

Local Hotel Booking Reminder

• December 3rd, 2022
• by Heather Hubbard
• in Uncategorized

For users booking lodging for local hotels such as Hotel Capstone and Hampton Inn Tuscaloosa, please know that you can book these directly with the hotel.  These do not have to be booked through the Concur Booking Tool.  Many local hotels prefer that we continue booking directly with them so that they can obtain additional information needed for the reservation as these hotels are primarily used for UA guests.  Please contact these hotels directly to reserve and be direct billed.  The direct bill should then be paid using a UA P-Card.  If you have any questions, please reach out to Accounts Payable at acctspay@ua.edu.