Concur allows users to set up delegates for Travel, Request, Expense, and Invoice Modules. Delegates are employees who are allowed to perform work on behalf of others. You can add a delegate to your Concur user profile and assign the delegate certain permissions. By assigning certain permissions, you are enabling the delegate to perform specific…
The IRS has announced an increase in the standard mileage rate for 2025. Effective January 1, 2025, the mileage rate paid to persons traveling in privately owned vehicles on official business for the state will be 70 cents per mile (up 3 cents from 2024). The updated mileage rate is available in Concur and on…
Did you know a UA-issued check could be unusable if mailed internationally? Accounts Payable recommends wiring funds when paying international vendors. Please consider the following prior to selecting International Mail when processing your invoice in Concur. Checks can take months to arrive at an international address. Vendors often experience issues when cashing checks drawn on…
Did you know a UA-issued check could be unusable if mailed internationally? Accounts Payable recommends wiring funds when paying international vendors. Please consider the following prior to selecting International Mail when processing your invoice in Concur. Checks can take months to arrive at an international address. Vendors often experience issues when cashing checks drawn on…
When submitting stipends through Concur Invoice, please ensure all required backup documentation is attached, and the correct vendor is selected for payment. Required information includes, but is not limited to, the recipient’s name, vendor code, address, and stipend letter/documentation. Attaching the correct and appropriate information will allow for faster payment processing.
P-Card Services is pleased to announce the hiring of two new team members – Anna Carlsson and Ashley Bumgardner. Anna is an Accounting Assistant II who audits P-Card Non-Travel expense reports, and Ashley is the P-Card Manager. Amber Shaffer has also been promoted to P-Card Coordinator and is available to help with card maintenance and…
While the P-Card is the recommended form of payment for most purchases across campus, there are a few items that should not be paid with the P-Card. P-Card Services regularly maintains the Unauthorized/Prohibited Expenses webpage. For example, medications, including Tylenol, Advil, Aleve, allergy medications, etc., are not allowed to be paid with the P-Card. If you have…
UA departments who join the University Club may use the P-Card as a form of payment for the membership fee, but must allocate the expense to a foundation account. Departments can use state funds to pay for food and/or non-alcoholic beverages if it occurs as part of a University business related meal and follows the…
If a direct deposit payment is rejected, a member of the PaymentWorks fraud operations team will reach out to the vendor on behalf of The University of Alabama to validate the banking information that was provided at the time of registration. PaymentWorks will contact the vendor via email and/or telephone to verbally validate this information.…
When traveling on UA business, travelers often incur several expenses prior to the trip such as airfare reservations, conference registration, and hotel deposits. These expenses should be reconciled and submitted according to the P-Card deadlines even if this occurs prior to the trip. When doing so, the traveler should use either the transaction date or…
