Subscriptions (Journals, Periodicals, and Books Renewals) are authorized/allowable expenses on the P-Card as long as the subscription benefits the University. Subscription Contracts must be reviewed by Contract Management. By using your P-Card to pay for subscription services, you will not need to pay out of pocket and seek reimbursement.
Please make sure that you’re verifying the vendor’s remittance address in Concur when you submit invoices. The remittance address on the invoice must match the address selected in Concur. If the correct remittance address isn’t selected, this will cause a delay in the invoice being processed.
The reconciliation process ensures compliance with University policies and maintains proper financial records for the departmental budgets. Accounts Payable | accountspayable.ua.edu
UA has a policy that governs all payments made to students. This also covers purchases made for the benefit of a student. Departments are NOT allowed to purchase personal materials such as textbooks or other goods for students using UA p-cards. Any purchase or payment made on behalf of or to a student must flow through the…
Personal purchases are not allowed on the P-Card. These items can include, but are not limited to, in-ear headphones, heaters/fans/air purifiers, and decorations/furniture for personal offices. Please see the Unallowable/Prohibited Expenses | Accounts Payable webpage for additional information. If you have any questions, please email P-Card Services at pcard@ua.edu.
Effective June 1, 2025, the Professional Services Agreement and Vendor Disclosure Statement will now be submitted through the Procurement Contract Portal, Agiloft. Also, effective June 1, 2025, Vendor Disclosure Statements are no longer required for contracts/agreements of all types that are less than $75,000. Please direct all VDS questions to acctspay@ua.edu. Please direct all PSA questions…
The PCard is the preferred method of payment for parking fees. When you are traveling to a meeting and/or conference and must pay for self-parking, please remember to use your PCard. By using your PCard to pay for parking fees, you will not need to pay out of pocket and seek reimbursement. Please see the UA…
You can create a car mileage expense using the Mileage Calculator link in Concur Expense. With the expense report open, click on the Add Expense button and select the Vehicle Mileage Expense Type. The mileage form will open with the required and optional fields displayed, including the Mileage Calculator link. Complete all required and optional fields…
Sponsorships require prior approval from the Director of Accounts Payable to determine the purpose of the sponsored entity and if a beneficial relationship can exist between the University and the sponsored entity or event. Sponsorship requests should now be submitted through the Branding & Licensing Form. By selecting “Sponsorship/Conference,” the request will route to the…
Two new expense types have been added to the P-Card Non-Travel Policy in Concur Expense for use when reconciling gifts, gift cards, prizes, and awards. Please use these expense types going forward so that the expenses can be appropriately reviewed. 781312 – Awards Nonmonetary-Gift/Prize/Award
