It’s summertime at UA, and many faculty and staff members are traveling for both business and pleasure. If you are planning on going out of town for an extended period of time, a little preparation can go a long way in preventing any disruption in p-card usage for you and your department.
If you would like for P-Card Services to temporarily suspend your card while you’re traveling, you can email pcard@fa.ua.edu and let us know when you’ll be out of town. It would also be a good idea to assign a delegate in Concur in case anything comes up while you’re out.
Whether you’re a cardholder or an approver, it’s a great idea to download the Concur Mobile app so that you can quickly prepare, review, and approve reports on the go. Instructions for setting up Concur Mobile can be found here.
If you’re traveling to a location where cell service or internet service are unreliable, please contact pcard@fa.ua.edu prior to your trip so that we can help you and your department come up with a plan for preparing, reviewing, and approving reports in your absence.
Due to the volume of software acquired by the University and the increasing complexity of the associated contracts, Contract Management is now requiring campus to complete and provide a Software/IT Information Form at time of contract submittal. This form will assist Contract Management with better understanding how the software will be used which will help ensure proper and comprehensive contract review prior to execution.
Important Note: Contracts for software that exceed $15,000 in total value for the contract term are subject to bid per State law unless approved by Purchasing as a sole source. Please see Purchasing Guidelines for additional information. Please contact the Purchasing Department at the beginning of your acquisition process for guidance on bid threshold compliance.